There are a hundred ways to plan a business trip. Below you will find useful information that will help you save your time and money and make your trip comfortable and enjoyable.
Book your business trip online
Why: There are two very good reasons to book your travel online. Web-based travel companies offer terrific deals on airfare, hotels, car rentals, and more. Booking online also saves you the time you would spend contacting each individual service provider for quotes. There are some pitfalls, however. Small businesses should proceed with caution toward the corporate programs offered by web sites. Online travel companies have designed special services for larger businesses that employ dozens of traveling employees. As a small-business owner, you may cut a few bucks off your tickets, but you will end up shelling out the money you saved in registration and processing fees. Consider this option only if you have at least 12 employees who each travel several times per month. Also worth noting is the fact that though some travel search engines lead you to believe they are searching for the best fares among all the airlines, they may be omitting a few.
How: Bookmark the biggies. As your travel dates approach, do some quick surfing through those sites to see which offers the lowest prices for the particular dates and times you need. If budget carriers service your area, it is worth a quick check to see if they offer a fare that beats what you found with the biggies. Be careful, though: Do not spend more than 30 minutes on research to save a few bucks. Also, let the Web sites do the work for you: sign up for automatic "fare watcher" e-mail that informs you when good deals are available.
Call a travel agent
Why: In today's Web-centric business world, using a human travel agent might seem like making a call on a rotary phone. But do not knock this age-old method of travel arranging. Most of the time, you will end up with a live person who will help you find great deals, and it will not cost you a dime. Beware calling the airlines directly: some charge additional money if you book your ticket with one of their agents over the phone.
How: Ask around for a recommendation or try the people who've relied on this method for years to see if they know someone. You can also turn to an accredited agent in your area.
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