1. Write down your aim: Why are you writing this letter?
2. Assemble all the relevant information and documents.
3. Arrange the points in order of importance. Make rough notes.
4. Write an outline and check it through, considering these questions:
- Have you left any important points out?
- Can the order of presentation be made clear?
- Have you included anything that is not relevant?
5. Write a first draft, leaving space for additions and changes.
6. Revise your first draft by considering these questions:
Information:- Does it cover all the essential points?
- Is it correct, relevant and complete?
English:- Are the grammar, spelling and punctuation correct?
Style:- Does it look attractive?
- Does it sound natural and sincere?
- Is it the kind of letter you would like to receive yourself?
- Is it clear, concise and courteous?
- Will it give the right impression?
7. Write, type or dictate your final version.
Look through the structure of a business letter
Structure of the Letter
1. Sender's address / Date.
2. Inside address (receiver's address).
3. Attention line.
4. Salutation.
5. Body of the letter.
6. Complimentary close.
7. Signature.
2. . Revision.
1. PresentInd -s -es?
2. PresentIndefinite?
Ex. 1. Open the brackets putting the verb into the correct form.
1. Julie doesnt drink (not /drink) tea very often.
2. What time ____________ (the banks /close) here?
3. I've got a computer, but I ____________ (not /use) it much.
4. 'Where ____________ (Martin /come) from?' 'He's Scottish.'
5. 'What ____________ (you /do)?' 'I'm an electrician.'
6. It _______ (take) me an hour to get to work. How long _______ (it / take) you?
7. Look at this sentence. What ____________ (this word / mean)?
8. David isn't very fit. He ____________ (not / do) any sport.
9. The earth ____________ (to go) round the sun.
10. Rice _______________ (not/grow) in Britain.
3. 䳺 tobe, tohave ?
4. PastIndefinite? PastIndefinite.
5. FutureIndefinite ?
6. FutureIndefinite.
Ex. 2. Choose the right form of the verb from the brackets.
1. Devonshire is a very lovely country when it rain (dont; doesnt).2. What you want to know, Inspector (do, does)? 3. I in that story for a minute (dont believe/ doesnt believe). 4. His wife a headache and has gone to lie down (have; has). 5. Well, they a very nice young couple (seem; seems) 6. She an excellent secretary (is,am,are). 7. Lucy and I there two years ago (is/are/was/were).
Ex. 3. Replace the infinitives in brackets by the Future Indefinite or the Present Indefinite.
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1 Jane will look after her little brother till her mother (come) back. 2. We (to go) to the theatre the day after tomorrow if we (to get) tickets. 3. As soon as the teacher (to enter) the classroom, the pupils will stand up. 4. Wait for me till I (return). 5. We (not to go) on an excursion tomorrow, if the weather (to be) nasty.
7. Continuous?
8. 䳺 togo PresentContinuous 䳺 ?
9. PastContinuous. .
10. FutureContinuous? ?
11. 䳺, Continuous.
Ex. 4. Define whether the underlined words are used carefully. Correct the mistakes.
| 1. Water boils at 100 degrees Celsius. | OK |
| 2. The water boils. Can you turn it off? | is boiling |
| 3. Look! That man tries to open the door of your car. | |
| 4. Can you hear those people? What do they talk about? | |
| 5. The moon goes round the earth in about 27 days. | |
| 6. I must go now. It gets late. | |
| 7. I usually go to work by car. | |
| 8. "Hurry up! It's time to leave.' 'OK, I come. ' | |
| 9. I hear you've got a new job. How do you get on? | |
| 10. Paul is never late. He 's always getting to work on time |
