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Signatures




Always type your name after your handwritten signature and your position in the firm after your typed signature. This is known as the signature block. Even though you may think your signature is easy to read, letters such as 'a', 'e', 'o', 'r', and 'v' can easily be confused.

It is, to some extent, a matter of choice whether you sign with your initial(s) (D. Jenkins) or your given name (David Jenkins), and whether you include a courtesy title (Mr, Mrs, Miss, Ms) in your signature block. But if you give neither your given name nor your title, your correspondent will not be able to identify your sex and may give you the wrong title when he/she replies. It is safer, therefore, to sign with your given name, and safest of all to include your title.

Including titles in signatures is, in fact, more common among women than among men, partly because many women like to make it clear either that they are married (Mrs) or unmarried (Miss) or that their marital status is not relevant (Ms), and partly because there is still a tendency to believe that important positions in a company can only be held by men. It would do no harm for men to start including their titles in their signatures.

In the first letter Ms Kaasen gives her title in her handwritten signature. It is also possible to include the title in the typewritten signature, usually in brackets, as in these two examples:

       
 
Yours faithfully, (Miss) T. Shurgold
   
Yours sincerely, J. Howatt (Mr)  
 


 

 






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