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FAQ

Video presentation Context

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The company Westwood Brewery, based in London, is a traditional company. It has recently created the post of Public Relations (PR) Manager in order to improve the companys image in the market The presenter   Joanna Brookes is Westwoods new PR Manager. One of the first things she does is to organize a meeting to discuss the brewerys corporate image in particular whether it needs to be changed.   The audience   Joanna has invited the senior managers of the brewery and some outside consultants. They are expecting to participate in a meeting about the corporate image of the brewery The presentation   Unfortunately, Joanna gets the date wrong. She only realizes her mistake when her secretary tells her that the audience is waiting in the conference room. She starts the meeting with a short presentation. The presentation should introduce the main topics for discussion

Tips for Presentations.

Overall

Awareness of your audience (Who are they? What are their needs or interests? What do they expect from you?)

Clear objectives (to inform, persuade, welcome, train)

 

System

Planning- have clear structure and sense of timing.

Organization have clear connections between the different parts or ideas.

Information make sure what you say is interesting and relevant to your audience.

Impact make sure you have a strong introduction and conclusion.

 

Delivery

Clear simple and fluent, use of natural spoken language, use of pauses for emphasis.

 

Body language

Good eye contact with the audience.

Positive, confident and relaxed manner.

 

Visual aids

Clear and simple messages. Efficient, professional use of equipment.

Design

Dont use visuals to repeat what you say with words.

Dont overcrowd visuals with too much information.

Use visuals to support or summarize what you say.

Only use key words, not lines of text.

Think about which kind of visual is right for you (graph, table, picture, words, etc.)

Use colour (but not too much).

Use

Dont use too many visuals.

Dont read from the visual.

Make sure the audience understands the visual.

Face the audience as much as possible.

Dont block the audiences view.

 

Remember that your visuals should help you communicate your message.

They should not distract your audiences attention from what you say.

Language Focus: Introducing yourself and your talk

Greeting, name, position

Good morning. My names (). Im the new Finance Manager.

Ladies and gentlemen. Its an honour to have the opportunity to address such a distinguished audience.

Good morning. Let me start by saying just a few words about my own background. I started out in

Welcome to Standard Electronics. I know Ive met some of you. But just for the benefit of those I havent, my names ().

Title/Subject

Id like to talk (to you) today about

Im going to

present the recent

 

explain our position on

 

brief you on

 

inform you about

 

describe

 
The

subject of my

talk
 

focus

presentation
 

topic

paper (academic)
 

speech(usually to public audience)
         

Purpose/Objective

We are here today to decide
  agree
  learn about
The purpose of this talk is to update you on
  put you in the picture about
  give you the background to
The talk is designed to act as a springboard for discussion.
  start the ball rolling.

Length

I shall only take () minutes of your time.

I plan to be brief.

This should only last () minutes.

Outline/Main parts

Ive divided my presentation into four parts/sections. They are

The subject can be looked at under the following fields:

Firstly/first of all

Secondly/then/next

Thirdly/and then we come to

Finally/lastly/last of all

Questions

Id be glad to answer any questions at the end of my talk.

If you have any questions, please feel free to interrupt.

Please interrupt me if theres something which needs clarifying. Otherwise, therell be time for discussion at the end.

Reference to audience

I can see many of you are

I know youve travelled a long way.

You all look as though youve heard this before.

Exercises

1. Introductions can become repetitive. Its important to have a choice of words and expressions at your fingertips. Use the following expressions to replace each of the expressions in italics in the introduction.

dont hesitate a chance I take care

Im delighted sections go through

in more depth my purpose is divide

 

Good morning, ladies and gentlemen. Its a pleasure to be with you today. My names Gordon Matthews and Im in charge of corporate finance at our headquarters here in Brussels. We are here today to review some key figures and to outline financial strategy over the next five years. So what I intend to do is to break down this presentation into three parts: first, the financial review, second, the options facing us; and finally, the strategy I propose. If you have any questions, please feel free to interrupt me, but I should also say therell be an opportunity to discuss issues at greater length after my talk

 

2.Match a sentence or phrase on the left with one from the right.

1 Please help yourselves a. describe the new proposal.
2 If we're all here, b. Thank you Geoff. It's good to be here.
3 I'd like to start by c. to the brochures at the back.
4 I have a handout with the statistics on. d. let's make a start.
5 I'd like to welcome Geoff Maxwell. e. Please take one as I pass them around.
6 After that I'd like to f. please feel free to ask me.
7. Today, I'd like to talk about g. outlining the plan for the day.
8 If you have any questions h. the success we've had with after-sales

3. Choose a verb from the box to complete each of the sentences below.

 


Example: If we're all here, I'll begin

a. It's good to.......................... Mr Maxwell here from the Head Office.

b. I have the figures for the last three months to............. to you.

c. Would you like to........................ a handout?

d. I'd.............................. to talk today about last year's sales figures.

e. I plan to .about twenty minutes for questions at the end.

f. I'd like to........................... our speaker today.

 

4. The following sentences are mixed up. Put the words into the correct order.

example: for / to / thank / like / all / you/ coming

I d like to thank you all for coming........................................................

1 points / handout / of / have / with / my / the / a / main / presentation

I.......................................................................................................

2 customer/care/here/explain/to

I'm......................................................................................................

3 Malaysian / I'm / office / the / Mohammed / from

Good morning....................................................................................

4 the / read / interesting / day / something / other

I........................................................................................................

5 outline / begin / I'd / proposal / to / with / like / the

To.......................................................................................................

6 leader/you /sure/ I'm / I'm/ know/ project/the

As.......................................................................................................

5. Complete the sentences with the correct word.

 

example: It's good to................... meet you. have / take / meet
a Did everyone....................... a handout? give/ get/ go
b Don't.......................... about taking notes. worry/forget/think
Please.......................... yourselves. meet/ have/help
d Please feel......................... to stop me. expensive/free/open
e I'd like to......................... the past. let/ happen / describe
f I want to.......................... on the results first. look / worry / focus

6. Complete the following introduction with appropriate words from the unit.

Well, If everyone's......................................... start. It's great to have Liu Wei here the office in Beijing. As you ., he is the Director of Marketing and has achieved excellent results.

Good afternoon. Thank you, Sam. I'm....... to be here today. OK, today I'd ..to talk about the developments in the Beijing office. We've had to develop quickly to meet the demands of the market and it's been hard work but very rewarding. In my presentation this afternoon I'd like to three main points. , I'll briefly outline our small beginnings two years ago; I'll explain how we adapted the RB409 range to suit the local market and .I'll show our success. If you have any questions, there'll be at the end.

Before I start, I ..a handout for you. It has the graphs and main notes on it. Would you like to.............................................. one? Here you are.

7 Make a presentation on one of the topics studied in the module.


APPENDIX

 

USEFUL PHRASES

 

Functions

Structural Exponents

Introducing a presentation

 

Greeting and introducing oneself

 Good morning/afternoon. My name s /I am Let me introduce myself. Let me start by saying a few words about

Presenting the title/subject

 

 The subject of my presentation is The focus of my paper (academic) is Today Id like to talk about Im going to tell you something about

Specifying the purpose/objective

 We are here today to decide/ agree/learn about The purpose of the talk/ presentation is The talk /presentation is designed to

Signposting the presentation

 

 My presentation will be in parts. First/ Firstly/ First of all, Ill give you . Second/secondly/ Next/ Then, Lastly/finally last of all. Ive divided my presentation into parts /sections. They are . Ill be developing main points. The first point will . Second, . Lastly .

Sequencing and linking ideas

Sequencing/ ordering

 Firstly , secondly , thirdly . Then next finally/lastly Lets start with Lets move /go onto Now we come to That brings us to Lets leave that That covers Lets go back to Let me turn now to

Giving reasons/causes

 Therefore So, As a result, Consequently. Thats why This is because of This is largely due to It could lead to It may result in

Contrasting

 But On the other hand, Although . In spite of this, However,

Comparing

 Similarly, In the same way,

Contradicting

 In fact, Actually,

Highlighting

 In particular, Especially,

Digressing

 By the way, In passing

Giving examples

 For example, For instance, Such as A good example of this is To illustrate this point,

Generalising

 Usually Generally As a rule

Involving the audience

Asking rhetorical questions

 What s the explanation for this? How can we explain this? How can we do about it? How will this affect ? What are the implications for ?

Referring to the audience

 As Im sure you know /wed all agree We have all experienced You may remember

Describing and analysing performance

Describing performance to date

 The performed well/poorly. The has/have shown considerable/slight growth/improvement/decrease

Analysing performance

 The main explanation for this is A particular/one/another reason is A key problem is

Describing trends, charts and graphs

 There is/has been a slight/dramatic /considerable/significant/moderate decrease/fall/ drop/collapse/rise/increase in . remain(s)/has remained constant/stable has/have decreased/increased/fallen/risen dramatically/considerably/slightly/moderately

Using visual aids

Preparing the audience for a visual

 Now, lets look at the position of Now, Ill show you the For the situation is very different. Lets move on now and look at The next slide shows If we now turn to the This chart compares and The (upper) part of the slide gives information about You can see here the Id like to draw your attention to

Focusing the audiences attention

 You can see the As you can see What is interesting/important is Id like to draw your attention to Notice/Observe the It is important/interesting to notice that
Ending a presentation    

Summarising

 To sum up In brief In short . Id like to sum up now Ill briefly summarise the main issues. Let me summarise briefly what Ive said. If I can just sum up the main points. At this stage Id /like to run through /to go over Lets recap, shall we?

 

Concluding

 In conclusion, To conclude, As you can see, there are some very good reasons Id like to leave you with the following thought/idea.

Recommending

 My/our suggestion/proposal/recommendation would be/is to We recommend/Id like to suggest/I propose setting up.

Closing formalities

 Id be happy to answer any questions. If you have any questions, Id be pleased to answer them. I would welcome any comments/suggestions. Thank you for your attention.

Handling questions

Clarifying questions

 So, what you are asking is If I understand the question correctly, you would like to know When you say do you mean? Im sorry, I didnt hear. Which slide was it? Sorry, could you repeat that? Im not sure what youre getting at.

Avoiding giving an answer

 Perhaps we could deal with that later. Can we talk about that another time? Im afraid thats not my field. I dont have the figures with me. Im sure Mr X could answer that question. Thats interesting, but Id prefer not to answer that today. Im afraid Im not the right person to answer that. Could we leave that till later? Im not sure this is the right place/time to discuss this particular question.

Checking the questioner is satisfied

 May we go on? Does that answer your question? Is that clear?
       

 

Individual Task (Reading)

Read the text and learn new words. Get prepared to write a test.

CNN News

BILL HEMMER, CNN ANCHOR: Now we're going to turn to the Kobe Bryant matter. Almost two weeks after the Lakers star surrendered to police for an alleged sexual assault in Colorado, the D.A. still has not filed charges. That is leading to questions about the timing of the original arrest warrant. Criminal defense attorney Jayne Weintraub, our guest back here from Miami to talk about this. Good morning to you.

JAYNE WEINTRAUB: Good morning, Bill. How are you?

HEMMER: I'm doing just fine. Thank you. What do you make of this delay? How significant?

WEINTRAUB: Well, I don't think that the delay is significant. I think what is significant here is the impulsive move to arrest him. You know, when you arrest somebody, there is the issue of bond and whether or not he will appear and whether or not he's a danger to the community. Neither of those apply here to Kobe Bryant. They should have investigated the crime, as in any other crime with any other person that they're looking at, confidentially, particularly in a sexual assault case, and made a decision whether or not to charge him formally. Meanwhile, this lag of the two weeks seems so long, because it's causing irreparable damage to Kobe Bryant's reputation. And there is no reason for the prosecutor at this point to be dragging his feet.

HEMMER: Let me go back to my original question. Do you think it says anything right now about the evidence?

WEINTRAUB: Absolutely not. I think there are two competing interests here as far as the evidence is concerned. One, of course, is whether or not there was any sexual contact. And, two, if there was any sexual contact, whether or not it was consensual. And here in a case if there is physical evidence to corroborate a victim, I'm sure that the D.A. will file the charges and Kobe will defend himself against it.

However, in a case such as this, especially when they've already messed up by arresting him when they shouldn't have, I think that the focus will become different. I think the focus is whether or not they can sustain a conviction beyond a reasonable doubt, and the prosecutor will review it to that standard or should. I just don't see it happening. I think Kobe Bryant didn't do it. I think he's a celebrity sitting duck.

HEMMER: Wow! OK, more on that in a moment here. Get back to the evidence, if you could, for a second here.

WEINTRAUB: Sure.

HEMMER: Do you think we're just becoming impatient?

WEINTRAUB: Well, it seems as if it's a long time, because it's in the press

morning, noon and night because of who he is. And that underscores perhaps -- and I'm not saying that the victim is not telling the truth - but I'm saying perhaps that underscores that she knew just what she was doing when she went into that room.

I mean, you know, there are a lot of questions here. Remember, Bill, she's the concierge. She's going to serve room service after hours? She had spotted him. She knows it's Kobe Bryant. She tried out for "American Idol." Her best friend says something -- she's looking for 15 minutes of fame. We just don't know here.

HEMMER: Yes, there certainly is...

WEINTRAUB: And then you have Kobe Bryant...

HEMMER: Yes, do you think...

WEINTRAUB:... a perfect gentleman.

HEMMER: Do you think he right now is playing this right? Mickey Sherman, a well-known defense attorney, was on our program two days ago. He thinks he should be more public right now. Your thought?

WEINTRAUB: I think that this is Kobe Bryant. I think he's a gentleman. I think he's got a very quiet demeanor. I think that he gave one interview the other day to the "L.A. Times" declaring his innocence, because he just couldn't help himself anymore and he wanted everyone to know he didn't do it. But, no, I don't think that he should be taking it public. I think he should be the gentleman that he is.

HEMMER: When was the last time...

WEINTRAUB: And I think that shows.

HEMMER: When was the last time you talked to Kobe Bryant?

WEINTRAUB: I have not spoken with Kobe Bryant.

HEMMER: Ever met him?

WEINTRAUB: No, I have not.

HEMMER: How do you know he's such a perfect gentleman?

WEINTRAUB: From what I've seen. I see his reputation and I've read a lot about how he conducts himself. And, you know, when you look at Kobe Bryant in conjunction with how we see so many other athletes on the front pages today, he truly is a role model for kids who play basketball.

HEMMER: At least that's what the headlines are telling us. Quickly, a move by the D.A. comes when?

WEINTRAUB: I think that it comes within 21 days. State to state they vary of how long they have to charge someone or not charge someone, but it's usually around 21 days to a month. In this case, I think he's just waiting to see what he's going to develop, if anything. He has all of the evidence.

HEMMER: We will all see eventually. Jayne Weintraub, thanks much, in Miami.

WEINTRAUB: Thank you, Bill.


: 1 LAW AND ORDER, 2 BUSINESS LAW, 3 CRIME AND PUNISHMENT, 4 CONSTITUTION AND LAW 1 (6 ) . , 2013. 162 .

 

 

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