ENGLISH FOR TELEPHONING
CONTENTS
UNIT I. CONNECTING PEOPLE 5
UNIT II. MAKING AN APPOINTMENT 9
UNIT III. BOOKING BY PHONE 16
APPENDIX 22
KEYS 26
REFERENCES 31
UNIT 1. ONNECTING PEOPLE
VOCABULARY
| Id like to speak to | to put smb through. |
| Its Meg speaking | to be available |
| Could you please ask ? | to hold |
| to call back | to put smb on hold |
| Would you like to leave a message? | to have a call on the other line |
| Could you spell the name, please? | How can I help? |
| Hold the line, please/Hang on a moment | Ill see if hes in |
| Whos calling, please? | to make/receive a call |
1. . Telephone Etiquette http://www.buzzle.com/articles/telephone-etiquette.html. . .
Telephone Etiquette
It is essential to understand and follow telephone etiquette in order to avoid unpleasant situations. Here is a guide on telephone manners to be followed for a personal as well as business calls.
Although several different means of communication like the email and instant chatting or messaging are used on a wide scale today, the telephone is still a part of a person's personal as well as business life. A telephone conversation is as important as the actual face-to-face conversation and hence, one needs to be very careful while making as well as answering calls on a telephone. There are some basic rules or simply dos and donts that one needs to remember during a telephone conversation.
Basic Phone Etiquette
It is considered good manners to greet the person while making or receiving call; the simplest form of greeting is 'hello'. It is not advisable () to answer calls with 'yes' as it seems rude.
It is mandatory () to identify yourself while making a call. Do not ever play games of 'guess who' on a telephone with a busy friend.
Before handing the call to someone, ask the listener's permission before putting him on hold and thank him for it. (Do not keep a person 'on hold' for more than 1 minute).
If you are the caller, have some patience when someone puts you 'on hold' as it is not always possible to find the required person on the spot.
It is necessary to talk clearly and precisely with proper pauses.
Also, make timely responses as 'yes' and 'okay'.
It is mandatory to call someone back if you have promised.
It is not advisable to call a person before 8.00 am and after 9.00 pm.
If you are at the receiving end of the calls, do not hang-up until the caller does so.
It is advisable to thank a person while ending the call. You can even say that you appreciated talking to him.
Lastly, it is considered good manners to return telephone calls and voice messages within 24 hours.
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Questions: What rule is the most difficult/easiest for you when following the phone etiquette? Why?
Model: The most difficult rule for me is to have some patience when someone puts you 'on hold' because / The easiest rule for me is to express courtesy, because
2. http://www.bbc.co.uk/worldservice/learningenglish/business/talkingbusiness/unit1telephone/1connecting.shtml , :
1) The department receiving the calls is .
a) HR department
b) Marketing department
c) Sales department
d) Research and development department
2) Calling peoples names are
a) Richard Davies and Mike Andrews
b) Rosalind Wilson and Jason Roberts
c) Richard Davies and Jason Roberts
d) Rosalind Wilson and Mike Andrews
3) Callers are willing to talk to
a) Richard Davies and Mike Andrews
b) Rosalind Wilson and Jason Roberts
c) Richard Davies and Jason Roberts
d) Rosalind Wilson and Mike Andrews
3. 2 :
Michelle: Hello, you've reached . How can I help?
Male: Yes can I speak to , please?
Michelle: Whos please?
Male: Its here
Michelle: Certainly. Please hold and Ill .
Male: Thank you.
Michelle: Hello, marketing. How I help?
Male: Could I speak to , please?
Michelle: Certainly. Who shall I say is calling?
Male: My names .
Michelle: Just a second - Ill see if hes. Hello, Jason, Ive got on the phone for you... OK - Ill put him through. a moment, Im just putting you through.
4. , (Formal/Informal) , .
| - | - |
| - Hello? | - Good morning. Morgan & Jones. How may I help you? |
| - Oh, hi. Is Lucy home? | - Oh, good morning. Id like to speak to Ms Jones please. |
| - No, shes just popped out to the shop. | - Im afraid Ms Jones is not in at the moment. |
| - Oh, OK. When will she be back? | - When do you expect her back? |
| - She shouldnt be long; half an hour or so. | - If she is not delayed, in approximately half an hour. |
| - Could you get her to ring me back please? | - Could you please ask her to call me back? |
| - Sure. Who should I say called? | - Certainly. Whos calling please? |
| - Its Jane from the tennis club. | - My name is Jane Smith. Ive consulted Ms Jones before. |
| - Has she got your number? | - Does she have your number? |
| - I think so, but shall I give it to you anyway? | - Yes, I believe she does. However, maybe I should give it to you just in case. |
| - Yes, best. Hang on. Ill get a pen. | - Yes, that would be best. Hold on please while I find a pen. |
| - OK. Im listening. | - Alright. Go ahead, please. |
| - Its 01688 908075. | - My number is 01688 908075. |
| - So, thats 01688 908075. | - Let me read that back to you: 01688 908075. |
| - Thats right. | - Thats correct. |
| - Sorry. What was your name again? | - Sorry. I didnt quite catch your name. Could you spell it for me please? |
| - Jane, Jane Smith from the tennis club. | - Of course. My first name is Jane: J-A-N-E, and my surname is Smith: S-M-I-T-H. |
| - OK. Ive written that down. Ill get Lucy to give you a call when she gets back. | - OK. Ive made a note of that. Ill ask Ms Jones to call you back as soon as she returns. |
| - Thanks a lot. Bye. | - Thank you very much. Goodbye. |
(from Anglo-Link. Telephoning - English Conversation. You tube)
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5. : may, could, would, can, should, shall. .
: can ould , could , : Could you ask him to call me back? ? Can you ask him to call me back? ?
1) Could I speak to Marina Kalysh?
2) How ___ I help you?
3) ___ you please spell that for me?
4) ___ I ask whos calling?
5) ___ you like to leave a message?
6) ___ you please speak a little more slowly?
7) ___ you please call me back?
8) ___ you repeat it, please?
9) ___ you hold on please?
10) ___ I take a message?
11) And what _____ you like to order today?
, . .
| A. Thank you. Ive got it. Ill ask Mr Thomson to call you back as soon as he returns. | ||||||||||||||||||||||||||
| B. Yes, Jack Harrison. From Diving Club. C. Thank you very much. Goodbye. D. Could you repeat that please? | ||||||||||||||||||||||||||
| E. My name is Jack Harrison. I am from Diving Club. | ||||||||||||||||||||||||||
| F. When will he be back? | ||||||||||||||||||||||||||
| G. Sure. Whos calling please? | ||||||||||||||||||||||||||
| H. Goodbye. | ||||||||||||||||||||||||||
| I. Good morning. Florence Company. How can I help you? J. Oh, no. Could I leave a message for him? | ||||||||||||||||||||||||||
| K. Good morning. Could I speak to Mr Thomson. | ||||||||||||||||||||||||||
| L. I think in an hour. Is it urgent? | ||||||||||||||||||||||||||
| M. Im afraid Mr Thomson is not in at the moment. | ||||||||||||||||||||||||||
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