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Study how to write the Reservation Letter. Compose your own letter.
Once you have done your key research and are ready to make a booking, then make sure you write to your home-stay, hostel or hotel detailing everything you have been assured (by them) is in writing for their final confirmation.
A reservation letter for your accommodation booking:
Your Street Name
Your Town
Your County
Your Zip Code / Area Code / Post Code
Your Country (if applicable)
Your Best Contact Phone Number
Your Best Personal or Business Contact Email Address
Todays Date In Full For Example: September 4th, 2012
To: [ - Name Of The Hotel You Are Reserving - ]
RE: Room Reservation for [ - Your Contact Name - ] [ - First Night's Date to Last Night's Date - ]
I am writing to confirm the details of a reservation I would like to make at [ - The Name Of The Hotel You Are Booking With - ] after speaking with / telephoning / emailing [ - The Persons Name - ] on the [ - The Date Of Contact (if applicable) - ].
As a result of that conversation, I / We would like to reserve [ - total number of separate rooms required - ] double / single / family rooms at your hotel, with a sea view / balcony / garden view / cot / disabled access (or whatever was discussed as important to you) for the following dates:
For Short Stays:
Day: Date of the Month [ - the date of the first night of your stay to the last night - ]
For Example:
Monday: September 23rd
Tuesday: September 24th
Wednesday: September 25th
And Longer Stays:
Date of First Night Date of Last Night (total number of nights)
For Example:
September 13th 25th inclusive (13 nights total)
I would also like to confirm the following amenities are included in the cost of the stay / are available at the Hotel but at an extra cost:
1) Breakfast / Lunch / Evening Meal / All Meals
2) A Safe in the Room / a Safe at Reception
3) (Free) Internet Access / WiFi in room or Reception
4) Transfers to / from the Airport / Train Station / Bus Station
5) Air Conditioning / Bath or Shower / TV / Other
(As discussed previously) I understand that the total cost will be [ - Sum Total for all Nights Plus Extras Selected - ] and is to be paid in advance / on arrival / on departure by credit card / check / cash. (Some Hotels may ask for a small deposit in advance as well).
I / We look forward to arriving at your hotel around [ - The Approximate Time - ] on [ - Your Arrival Day - ].
Please could you confirm this reservation in writing using the above address, or contact me / us regarding any queries or advice.
Thank you for your time, and look forward to your reply.
Kind regards,
[ - Your Signature - ]
[ - Your Informal Name - ] for smaller, more personal accomodations.
[ - Your Formal name or Company Title - ] for company bookings and larger establishments.
Actual Letter:
| 10 Vacation Street Holiday Town Destinationsville Florida 33462 USA 01234 567 899 [email protected] April 4th, 2009 To: Costa Rica Cabinas RE: Room Reservation for Travel Kate 09/13/2012 to 09/25/2012 I am writing to confirm the details of a reservation I would like to make at the Costa Rica Cabinas after speaking with Maria on April 1st last week. As a result of that conversation, I would like to reserve 2 double rooms at your hotel, with a sea view and a balcony, for the following dates: September 13th 25th inclusive (13 nights total). I would also like to confirm the following amenities are included in the cost of the stay: 1) Breakfast and Lunch 2) A Safe in the Room 3) Free Internet Access in Reception 4) Air Conditioning & DVD Player As discussed previously, I understand that the total cost will be $1560 and is to be paid in advance. We look forward to arriving at your hotel around 16:00 on September 13th. Please could you confirm this reservation in writing using the above address, or contact me regarding any queries or advice. Thank you for your time, and look forward to your reply. Kind regards, Miss Travel Kate |
Grammar: .
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Ex. 1. Translate the following sentences using the verbs in Present Simple, Present Continuous, Present Perfect, Present Perfect Continuous.
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