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Прошу Вас распространить текст Заявления в качестве официального документа Генеральной Ассамблеи по пунктам,




озаглавленным "Прекращение всех испытательных взрывов ядерного оружия", "Предотвращение гонки вооружений в космическом пространстве", "Осуществление резолюции 41/54 Генеральной Ассамблеи о безотлагательном прекращении и запрещении испытаний ядерного оружия", "Рассмотрение осуществления рекомендаций и решений, принятых Генеральной Ассамблеей на её десятой специальной сессии" и "О создании всеобъемлющей системы международного мира и безопасности", а также Совета Безопасности.

 

XV. Write a formal letter on behalf of a UN Secretariat official using
the information below. See tables 14 and 15.

 

Addressee: Her Excellency, Ambassador Extraordinary and Plenipotentiary, Permanent Representative of Liberia to the United Nations.

Sender. Under-Secretary-General for Public Information.

Date: 1 September 20__   .

Reference: PU 122 (1) 19 .

Subject Matter. Information of the new edition of "The Yearbook of the United Nations" compiled by the Department of Public Information.

Description of the volume, which is available now (a comprehensive account of the activities of the United Nations and related agencies during 20_).

Available at the Documents Distribution Station for delegations room IB-60.

 

XVI. Write a formal letter on behalf of Permanent Representatives to the United Nations using the information below.

 

Addressee: Secretary-General of the United Nations.

Senders: Permanent Representative of... to the United Nations

(Charge d'Affaires ad interim

Permanent Mission of... to the United Nations.

Date: 6 March 20__

Referеnсе: NV/87/9.

Subject: Establishment of diplomatic relations between the two countries, with a joint communiqué being issued.

Subject: to transmit this communication to States Members of the United Nations.

 

Tabic 14. Formal Letter

Salutation Opening Lines Complimentary Closing

Sir (Madam), (Your) Excellency,

I have the honour to (+ inf.)    

(Please) Accept, Sir (Ma­dam, Your Excellency) the (renewed) assurance(s) of my (our) highest conside­ration.

On behalf of the Sec­retary-General, I have the honour to (+ inf.)  
    I (We) take (avail myself / ourselves of) this opportu­nity to renew to you (to Your Excellency) the assur­ance (s) of my (our) highest consideration.

 

Table 15.

Reference to Resolutions or Decisions

 

Referring to

With reference to

Further to

According to

In accordance (compliance) with

Pursuant to

In pursuance of

your letter No. of 5 April 20___ con­cerning...
  General Assembly resolution (decision) 38 / 455 of 20 December 20__        

 

XVII. Speak on the style and composition of UN formal letters.

INFORMAL LETTERS

Informal letters are used for the day-to-day correspondence of the Secretariat with persons outside the Secretariat and for communications addressed to other organizations in the United Nations system. They are also used for letters from the Secretary-General or from under-secretaries-general or assistant secretaries-general to permanent representatives or senior members of missions or delegations, except when the subject makes a formal letter more suitable.

The salutation of an informal letter should begin with the same margin as the text and be followed by a comma. It should be six or more lines below the reference number, depending on the length of the letter.

The complimentary closing should be centered above the signature block.

The salutation and corresponding closing may take any of the following forms, as appropriate:

 

Salutation Dear Sir (Dear Madam), Dear Sirs (Dear Mesdames), Dear Mr.... (Dear Mrs...., Dear Miss...., Dear Ms....), Dear Mr. (Madam) Ambas­sador   Corresponding Closing Yours truly, Yours sincerely (or Sincerely yours), I remain, dear Mr. (Madam) Ambassador, Yours sincerely,  

When the name of the addressee is known, it should be used. The forms "Dear Sir" and "Dear Madam" are appropriate only in impersonal letters. In circular letters the form "Dear Sir or Madam" may be used.

On informal letters the date should appear in the upper right-hand part of the page on the same horizontal line as the reference number, ending at least fifteen spaces from the right-hand edge.

The left-hand margin should be twenty spaces from the edge of the page and the right-hand margin about fifteen. {From "United Nations Correspondence Manual")

 

EXHIBIT 52

LETTER

Secretary-General to

Permanent Representative

(Informal)

 

 

United Nations New York

21 August 20___.

Reference:

 

Dear Mr: Ambassador,

 

I was very sorry to read reports about the extensive damage caused by the recent floods in your country. I should be grateful ifyou would be so kind as to transmit the attached message of sympathy from me to the President.

 

I remain, dear Mr. Ambassador,

Yours sincerely,

Secretary-General

 

His Excellency

Mr....

Ambassador Extraordinary and Plenipotentiary

Permanent Representative of...

to the United Nations

New York, N. Y.

 

EXHIBIT 53

LETTER

Secretariat official to

Permanent Representative

(informal)

 

United Nations New York

Reference:

                                                                                         17 February 20__

Dear Mr. Ambassador

 

Thank you for your letter No. A 4/18/1 of 8 February 20__

indicating that the site of the forthcoming seminar on the effective
realization of civil and political rights at the national level has been
moved from the Assembly Hall of the University of the West
Indies to the Conference Room of the Myrtle Bank Hotel in
downtown Kingston. I am happy to note that the Conference Room
at the Myrtle Bank Hotel has all the necessary facilities for the
seminar.

This information has been incorporated into the notes for the information of participants and of observers from non-governmental organizations, copies of which are enclosed herewith.

 

I remain, dear Mr. Ambassador, Yours sincerely,

Director Division of Human Rights

 

His Excellency

Mr....

Ambassador Extraordinary and Plenipotentiary

Permanent Representative of...

to the United Nations

New York, N.Y.

 

EXHIBIT 54 LETTER

Secretariat official to

head of a specialized

agency

(informal)

 

United Nations

 New York                                                      

                                                                                  5 September 20__     

Reference:

 

Dear Dr....,

 

On behalf of the Secretary-General, I should like to transmit herewith the text of a resolution concerning the activities of foreign economic and other interests which are impeding the implemen­tation of the Declaration on the Granting of Independence to Colonial Countries and Peoples in Namibia and in all other Territories under colonial domination and efforts to eliminate colonialism, apar­theid and racial discrimination in southern Africa (A/AC. 109/755).

In forwarding this resolution, I wish to draw your attention to operative paragraph 19, which contains a recommendation to the organizations within the United Nations system. Copies of this resolution have been transmitted to the organizations concerned as well as to all States.

 

Yours sincerely,

 

Dr.... Under-Secretary-General

Director-General for Political Affairs,

World Health OrganizationTrusteeship and Decolonization

Geneva,Switzerland

        

        

ASSIGNMENTS

I. Read the text and answer the checkup questions.

 

1. What subjects require informal letters? 2. Who are they usually addressed to? 3. What is the basic outline of an informal letter? 4. What is the proper salutation (complimentary close) for an informal letter? 5. What style is preferred in drafting letters from under-secretaries-general or officers of equivalent rank to permanent representatives? 6. What punctuation mark is used after the salutation? 7. What is the correct form of the date in informal letters?

 

II. Complete the following sentences using the required information from the above text.

 

1. Informal letters are used for.... 2. They are also used for....

3. Depending on the length of an informal letter the salutation should....

4. The complimentary closing of an informal letter should.... 5. The salutation and corresponding closing may take the form of.... 6. The date on informal letters should.... 7. In circular letters....

 

III. Study the texts in exhibits 52 to 54, point out words and phrases
pertaining to the informal style.

 

IV.Memorize the phrases below, identify the parts of an informal letter
they belong to.

 

1) I was very sorry, to read reports about; 2) I should be grateful if you would be so kind as to transmit the attached message of sympathy to; 1) I am happy to note that; 4) I remain, dear Mr. Ambassador, yours.sincerely; 5) in forwarding this resolution, I wish to draw your attention to; 6) on behalf of the Secretary-General I should like to transmit herewith the text of a resolution.

 

V.Study the texts below taking note of the words and phrases in bold
type. Identify the type of UN communication they belong to.

 

Reference:                                                            28 November 20__        

 

Dear Sir,

 

We hear that a fourth plebiscite is going to take place in the Republic of... on 2 December. I think that there is not enough reason to call it, as the will of the people in... to protect their nuclear-free Constitution has been already confirmed through a series of plebiscites and the Supreme Court of the Republic.

I therefore request you to send an international observation team to evaluate the plebiscite procedure, and keep a careful eye on the political education to determine if it has been carried out justly or not.

 

Yours truly,

The Secretary

Trusteeship Council

United Nations

New York

                                                * * *

                                                                                  28 ноября20__

Сэр,

Как стало известно, 2 декабря в Республике... планируется проведение четвёртого плебисцита. Я считаю, что нет достаточных оснований проводить его, поскольку желание народа... защититьсвою безъядерную конституцию уже было подтверждено в ходе нескольких плебисцитов, а также Верховным судом Республики.

Поэтому прошу Вас направить международную группу наблю­дателей, чтобы оценить процедуру плебисцита и внимательно изучить процесс политического просвещения с целью определить, правильно ли он осуществляется.

 

Искренне Ваш

Секретарю Совета по Опеке

Организации Объединённых Наций

Нью-Йорк

 

VI. Readthefollowingtexts. Compare them with exhibits 52 to 54, comment on their style and composition.

 

Reference: New York, 14 July 20_

Dear Mr. Ambassador,

 

Please accept my most sincere thanks for the warm congratulations conveyed to my Ambassador and to all members of my Mission on the occasion of our holiday -the Day of Independence.

I should like also to thank you personally as well as all personnel of your Mission for the close fraternal cooperation between our two de­legations in the United Nations which duly reflects the ties of friendship between our two countries and peoples.

I avail myself of this opportunity to reciprocate your best wishes of success and personal well-being for you and all members of your Mis­sion and your families.

Charge d'Affaires a. i.

 

                                                                * * *     

 

Excellency,

 

We have the honour to inform you that on 6 March 20___, the Governments of the People's Republic of Angola and Uruguay have is­sued simultaneously a Joint Communiqué concerning the establishmentof diplomatic relations between the two countries, the text of which is as follows:

The Governments of the Peoplels Republic of Angola and Uruguay have agreed to consolidate bonds of friendship and cooperation on the basis of the principles of mutual respect for national sovereignty, territorial integrity, non-interference in the internal affairs of each other, and equal rights.

Desiring to obtain this objective, the two Governments have decided
lо establish formal diplomatic relations at the ambassadorial level,
with effect from 6 March 20__  .

The Governments of both countries express the hope that the estab­lishment of diplomatic relations will lead to the development of mutually beneficial cooperation.

 

New York                                                         6 March 20___        

 

 Excellency, we would like to request you to transmit this communication to States Members of the United Nations, and we take this opportunity to renew to you the assurances of our highest consideration.

……………………….

Charge d' Affaires a. i.                                             Ambassador

Permanent Mission of the                       Permanent Representative of

People's Republic of Angola                             Uruguay to the United Nations
to the United Nations

 

VII. Write an informal letter on behalf of a UN Secretariat official using the information below. See table 16.

Table 16

Informal Letter

Salutation Corresponding Closing
Dear Sir (Dear Madam), Dear Sirs (Dear Mesdames), Dear Mr.... (Dear Mrs...., Dear Miss..., Dear Ms...), Dear Mr. (Madam) Ambassador, Yours truly, Yours sincerely (or Sincerely yours), I remain, dear Mr. (Madam) Ambassador, Yours sincerely, (signature)

 

Addressee: Director-General of the International Labour Organization:

Geneva, Switzerland.

Sender. Under-Secretary-General for Inter-Agency Affairs.

Date: 17 July 20__  .

Reference: ТЕ 326/1 (100-15).

S ubject An inter-regional seminar on development planning to be convened

in... from... to... December 19 . Under the auspices of the United

Nations. Topic for discussion: "Policies, and Procedures for the
Implementation of Development Plans with Special Reference to Latin
America". To be attended by highly qualified experts (consultants and
discussion leaders).The ILO is invited to participate in the seminar.
Deputy Under-Secretary for Economic and Social Affairs is responsible,
for the organization of the seminar.

Enclosed: A note on the organizational procedures of the seminar.        

 

                                                                             

VIII. Speak on the style and composition of UN informal letters.

NOTES VERBALES

 

A note verbale (referred to in the text of a communication simply as a «note») is a formal note written in the third person. This form is always used in replying to an incoming note verbale; an incoming letter is answered by a letter. Notes verbales may be addressed to a permanent representative (or an observer) or a permanent mission, a minister for foreign affairs or a ministry of foreign affairs. Where direct correspondence with any other government officer or officehas been authorized, it must be in letter form. The note verbale isnot normally used for communications with other organizationsin the United Nations system, and should never be used forcommunications with non-governmental organizations or the
public.

Typical uses of notes verbales include the exchange of information between the United Nations and Governments or permanent missions, the transmission of decisions or recommendations of United Nations organs, requests for and acknowledgements of information and documents, the transmission of information

regarding the time and place of meetings, acknowledgements of changes in the membership of permanent missions or delegations and other requests or acknowledgements to Governments relating to the substantive work of the United Nations.

A note verbale contains no complimentary closing. Its salutation forms part of the opening sentence of the text and begins with the regular paragraphing. In selecting the form of the salutation, it is important to note the following instructions:

A note verbale may be written in the name of the Secretary-General or of the Secretariat, but not in the name of a department or of an official of the Secretariat. When a note verbale is sent in the name of the Secretary-General, it is addressed to a person, e.g.:

"The Secretary-General of the United Nations presents his compliments to the Permanent Representative of... to the United Nations and has the honour to...".

When a note verbale is sent in the name of the Secretariat, it is addressed to an office, not a person, e. g.:

"The Secretariat of the United Nations presents its compliments lo the Permanent Mission of... to the United Nations and has the honour to...".

A note verbale in reply to one addressed to the Secretary-General should always be sent in the name of the Secretary-General. Thus, if a note verbale from a permanent mission is addressed to the Secretary-General, the reply will be sent in the name of the Secretary-General to the Permanent Representative, e. g.:

"The Secretary-General of the United Nations presents his compliments to the Permanent Representative of... to the United Nations and has the honour to acknowledge the receipt of the Permanent Missionls note...".

A note verbale in reply to a note verbale from a minister for foreign affairs or permanent representative should be sent in the name of the Secretary-General whether the incoming note isaddressed to the Secretary-General, to a subordinate official, to the Secretariat or to a department. A note verbale forwarding a communication at the request of a Member of the United Nations or its permanent mission should be in the following form only:

"The enclosed communication dated... is transmitted to the permanent missions of the States Members of the United Nations at the request of...".

On notes verbales the date should appear on the right-hand side of the last page, two to six lines below the last line of the text, depending on the length of the note.

A note verbale contains no signature; instead it should be initialled under the date by the officer responsible for its dispatch. The address does not appear on a note verbale but should be typed on the accompanying envelope. {From " United Nations Correspondence Manual")

EXHIBIT 55

 NOTE VERBALE

Secretary-General

to Permanent Representative

 

United Nations

New York

Reference:

 

The Secretary-General of the United Nations presents his compliments to the Permanent Representative of... to the United Nations (Vienna) and has the honour to inform the Government that the eleventh session of the Committee on Crime Prevention and Control, which is the preparatory body for the Eighth United

Nations Congress on the Prevention of Crime and the Treatment of Offenders, will be held at the Vienna International Centre from 5 to 16 February 20__. This session is of particular importance as it will, inter alia, finalize substantive preparations and organizational arrangements for the Eighth Congress, to be held at Havana, Cuba, from 27 August to 7 September 20__.

The provisional agenda for the meeting is enclosed. Other documents will be sent to interested Governments in due course.

The Secretary-General would appreciate it if the Governments wishing to participate in the meetings as observers would communicate the names and titles of their representatives to the United Nations Office at Vienna, Centre for Social Development and Humanitarian Affairs, P. O. Box 500, A - 1400 Vienna, Austria.

 

 21 September 20__     

(initialled)

EXHIBIT 56

NOTE VERBALE

Secretary-General to

Minister for Foreign

Affairs

United Nations

New York

Reference:

 

The Secretary-General of the United Nations presents his compliments to the Minister for Foreign Affairs of... and, in accordance with rule 7 of the Rules of procedure of the Economicand Social Council, has the honour to state that the... session ofthe Council will open on Monday, 8 May 20__, at 11 a.m., at United Nations Headquarters, New York. The provisional agenda has been issued as document E /4295.

The Secretary-General would appreciate it if, in accordance with rule 19 of the Council's Rules of procedure, the credentials of representatives and the names of alternate representatives and advisers could be submitted to him not less than twenty-four hours before the first meeting which the representatives are to attend.

10 February 20___

(initialled).  

EXHIBIT57

NOTE VERBALE

Secretariat to Permanent

Mission

United Nations

New York

Reference: NGO Cttee (special session)

 

The Secretariat of the United Nations presents its compliments to the Permanent Mission of... to the United Nations and has the honour to refer to its note dated 13 November 20___    regarding the special session of the Committee on Non-Governmental Organi­zations.

At the request of the Chairman of the Committee on Non-
Governmental Organizations, after consultation with the members
of the Committee, the special session has been rescheduled and
will now be held from 30 January to 3 February 20__.

TheSecretary-General would appreciate it if the names of the representatives who will attend the session could be communicated lo him as soon as possible.

12 January 20___

(initialled)

EXHIBIT 58

NOTE VERBALE

Protocol & Liaison Service

To Permanent Missions

United Nations

New York

Reference:

 

Subject: Joint reception given by the President of the General Assembly and the Secretary-General on Friday, 28 September 20__

The Protocol and Liaison Service has the honour to inform the Permanent Missions that the reception given by the President of the General Assembly and the Secretary-General of the United Nations in honour of the Chairmen of Delegations to the XXXIXth Session of the General Assembly and the Permanent Representatives to the United Nations and their spouses, will take place on Friday,

28 September 20__ , from 6:30 to 8:30 p.m., at the United Nations

Headquarters.

The Protocol and Liaison Service kindly requests the Permanent Missions to keep the date of this occasion open. Invitations will be forwarded at the appropriate time.

10 August 20___

(initialled)

 

EXH1B1T 59

NOTE VERBALE





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